Contact
Kathy Sebeny
Assistant to the
Vice-President
ksebeny@poly.usf.edu
(863) 667-7059
FAX (863) 667-7097
Related
Links -
:: Campus Board Members
:: Board Officers
:: Meeting Information
:: Upcoming Events
:: Operating Procedures
:: Strategic Plan
::
University Board of Trustees
|
 |
OPERATING PROCEDURES OF
THE UNIVERSITY OF SOUTH FLORIDA
LAKELAND CAMPUS BOARD
ARTICLE I
ORGANIZATION
- Legal Status of Campus Board
The University of South Florida Lakeland Campus Board ("Campus Board") is established
at the direction of the President of the University of South Florida to conform
in authority and function, as closely as possible to the Campus Boards of the
USF St. Petersburg and USF Sarasota/Manatee Campuses established pursuant to
Sections 240.527 and 240.5275, Florida Statutes, respectively.
- Membership
The University Board of Trustees shall appoint members to the Campus
Board from recommendations of the President. Consonant with the State Constitution,
members shall hold no other State office. Membership shall consist of five
(5) members, four (4) of whom are residents of Polk, Hardee or Highlands
County. Members shall be appointed for staggered 4-year terms as follows:
Initially there are:2 Members appointed for 4 years
1 Member appointed for 3 years
1 Member appointed for 2 years
Members may be reappointed for additional terms not to exceed eight (8) years of service.
In addition, a member of the University Board
of Trustees shall serve as provided below.
If a resident of Polk, Hardee or Highlands County is appointed
to the University Board of Trustees, the University
Board of Trustees shall appoint that member to serve jointly as a member of the Campus Board. If more than one Polk, Hardee, or Highlands County resident is appointed to the University
Board of Trustees, the University
Board of Trustees shall select one joint member. If a resident of Polk, Hardee, or Highlands County is not appointed to the University Board of Trustees, the University Board of Trustees shall appoint a joint member who is a resident of Hillsborough County.
- Removal of a Campus Board member
The University Board of Trustees may remove
a member of the Campus Board for missing three (3) consecutive meetings of
the Campus Board, or for other good cause shown.
- Officers
The officers of the Campus Board are the Chairperson, Vice-Chairperson
and the Corporate Secretary. The initial Chairperson shall be appointed by
the University Board of Trustees and shall serve for a two-year term to begin
immediately upon selection. Thereafter, the University
Board of Trustees shall
elect the Chairperson and Vice-Chairperson at the last regularly scheduled
meeting of the fiscal year for a two-year term to begin September 1. The Campus
Chief Executive Officer (CEO) shall serve as Corporate Secretary of the Campus
Board. The officers shall have the following responsibilities:
- Chairperson
The Chairperson shall preside at all meetings
of the Campus Board, call special meetings of the Campus Board when necessary
and attest to actions of the Campus Board.
- Vice-Chairperson
The Vice-Chairperson shall act, as Chairperson during
the absence or disability of the Chairperson and, in that event, shall perform
those duties of the Chairperson described hereinabove.
- Corporate Secretary
The CEO, as Corporate Secretary, shall be responsible
to the Campus Board for all operations and administration of the Campus and
for setting the agenda for meetings of the Campus Board in consultation with
the Chairperson. During the absence or disability of the Campus CEO, the
Chief Academic Officer will function as Corporate Secretary.
ARTICLE II
MEETINGS OF THE CAMPUS BOARD
- Regular Meetings – The Campus Board
will meet no fewer than four times per fiscal year, at a time and place
designated by the Chairperson. Meetings of the Campus Board are open
to the public and all official acts will be taken at public meetings.
- Special Meetings – The Campus Board will meet in special meetings,
including hearings and workshops, at such times and places designated by
the Chairperson.
- Emergency Meetings – An emergency meeting of the Campus Board may
be called by the Chairperson of the Campus Board upon such notice as is
fair under the circumstances whenever, in the opinion of the Chairperson,
an issue requires immediate Campus Board action. Whenever such emergency
meeting is called, the Chairperson will notify the Corporate Secretary.
The Corporate Secretary will immediately serve either verbal or written
notice upon each member of the Campus Board, stating the date, hour and
place of the meeting and the purpose for which the meeting has been called.
No other business will be transacted at the meeting unless additional emergency
matters are agreed to by a majority of those Campus Board members in attendance.
The minutes of each emergency meeting will show the manner and method by
which notice of such emergency meeting was given to each member of the
Campus Board.
- Notice of Meetings – Notice of regular meetings shall be posted
on the USF Lakeland Campus web site and shall be published in a newspaper
of general circulation. Notice of committee meetings and special meetings
shall be posted on the campus web site, USF list serve and with the University
Media Relations Office. Notice will be given not less than seven days,
if practicable, before the event and will include a statement of the general
subject matter to be considered. In addition, copies shall be mailed to
all persons who have made requests. Whenever an emergency meeting is scheduled
to be held, the Corporate Secretary will post a notice on the campus web
site, USF list serve and with the University Media Relations Office, 4202
E. Fowler Avenue, ADM 264, Tampa, Florida, 33620, of the time, date, place
and purpose of the meeting.
- Meetings by Means of Telephone Conference Calls and other Communications
Media Technology
The Campus Board may use telephone conference calls and other communications
media technology to conduct Campus Board business in the same manner
as if the proceeding were held in person. The notice of any meeting conducted
by means of communication media technology will state where and how members
of the public may gain access to the meeting. Such notice will be in
accordance with the notice procedures set forth above.
- Quorum – A majority of the members of the Campus Board must be
present to constitute a quorum for the transaction of business.
- Voting – The decision of the majority of the Campus Board in attendance
and voting on an issue shall prevail. A Campus Board member may abstain
from voting only under those circumstances prescribed by law. Voting by
proxy or by mail shall not be permitted.
- Parliamentary Rules – Roberts Rules of Order, newly revised, will
be followed in conducting meetings of the Campus Board, unless otherwise
provided by the Campus Board.
- Agenda – The agenda for each meeting of the Campus Board shall
be prepared by the CEO or his/her designee. Every request for inclusion
of an item on the agenda of a meeting shall be put in writing and filed,
together withAgenda any supporting documents, with the CEO sufficiently far in
advance of the meeting to permit a determination to be made by the CEO
with respect to the propriety and practicability of including that item
on the agenda for the meeting. The CEO will assemble the agenda and provide
a copy of the agenda to each member of the Campus Board at least ten (10)
days prior to the meeting and will post the agenda to the USF list serve,
the campus website and with the University Media Relations Office prior
to the meeting. If additional items or supporting documentation become
available, a supplemental agenda may be provided at least five (5) days
prior to the meeting.
- Minutes – Minutes of the meetings of the Campus Board shall be
kept by the Corporate Secretary or designee, who shall cause them to be
printed and preserved and who shall transmit copies to the members of the
Campus Board and to other places where deemed appropriate. All lengthy
reports shall be referred to in the minutes and shall be kept on file as
part of the University records, but such reports need not be incorporated
in the minutes except when so ordered by the Campus Board.
- Authority -- The Campus Board shall have the authority to:
- Review and approve an annual campus legislative budget request, which
will be submitted to the Commissioner of Education as a separately identified
section to the USF legislative budget request. The Campus Executive Officer
shall prepare the legislative budget request in accordance with guidelines
established by the Florida Board of Education. This request must include
items for campus operations and fixed capital outlay.
- Approve and submit an annual operating plan and budget for review and
consultation by the University Board of Trustees. The campus operating
budget must reflect the actual funding available to that campus as identified
by the University in its 2001/02 Operating Budget, and as identified
in all line-item appropriations contained in each annual General Appropriations
Act (e.g., Branches and Centers funding) beginning with the appropriations
for fiscal year 2001/02, and from any other funding sources.
- Enter into central support services contracts with the University
Board of Trustees for any services that the campus cannot provide more economically,
including payroll processing, accounting, technology, construction administration,
and other desired services. However, all legal services for the campus
must be provided by a central services contract with the University.
The University Board of Trustees and the Campus Board shall determine
in a letter of agreement any allocation or sharing of student fee revenue
between the University’s main campus and the campus. In addition,
various University units may enter into contracts with the campus for
any services that the University desires the campus to provide.
- The Campus Board will consult with the University President and Campus
Executive Officer in the development of a Campus Strategic Plan, and
periodic updates to the plan, to ensure campus development that is consonant
with regional needs and that the campus meets the requirements necessary
for separate accreditation by the Southern Association of Colleges and
Schools. The Campus Strategic Plan and updates will be submitted to the
University President for review, approval and inclusion in the University
Strategic Plan, which will go to the University
Board of Trustees for
consideration. The Campus Strategic Plan will guide the development of
legislative budget requests and campus operating budgets.
- The Campus Board will regularly review enrollment patterns to ensure
that the campus builds the full-time-equivalent student base required for
the long-term support of existing and planned programs.
- The Campus Board will exercise other such powers as are lawfully delegated
by the University Board of Trustees to provide for the efficient operation
and improvement of the campus.
- Upon enactment of the state budget, the University Board of Trustees
Executive Committee will consult with the Campus Board to develop an operating
budget that advances the strategic goals for the campus, consistent with
state law.
At the next regular meeting of the University Board of Trustees,
the Executive Committee will present the operating budget for the campus
that was developed through the consultative process. Upon approval by the
University Board of Trustees, the campus-operating budget will be reflected
in the University of South Florida operating budget.
ARTICLE III
AMENDMENT OF OPERATING PROCEDURES
These operating procedures may be altered, amended or repealed by a majority vote of Campus Board members in attendance at any regular meeting, when notice of the proposed amendment or repeal is provided in the meeting notice, with approval of the University Board of Trustees.
ARTICLE IV
APPEARANCES BEFORE THE
CAMPUS BOARD
Individuals or group representatives who desire
to appear before the Campus Board to initiate a subject within the Campus Board's
jurisdiction may submit their requests to the Corporate Secretary, USF Lakeland,
3433 Winter Lake Road, Lakeland, Fl. 33803 specifying the matter they wish to
be placed on the agenda. The CEO, in consultation with the Chairperson, will
determine whether the item will be heard and when the item will be heard. The
Campus Board may place time limits on any presentation or decline to hear any
matter determined by the Chairperson and CEO to be outside its jurisdiction.
The Chairperson may recognize any individual or representative of groups to address
the Campus Board.
In order to proceed with the essential business of the Campus
Board in an orderly manner, any individual or group representative who attempts
to disrupt a Campus Board meeting will be subject to appropriate action pursuant
to law.
ARTICLE V
CODE OF ETHICS
A Campus Board Member (Member) shall be considered to
have a conflict of interest if (1) such Member has existing or potential financial
or other interests that impair or might reasonably appear to impair such Member's
independent, unbiased judgment in the discharge of his or her responsibilities
to the university, or (2) such Member is aware that a member of his or her family,
or any organization in which such Member (or member of his or her family) is
an officer, director, employee, member, partner, trustee, or controlling stockholder,
has such existing or potential financial or other interests. For the purposes
of this provision, a family member is defined as a spouse, parents, siblings,
children and any other relative if the latter resides in the same household as
the Member. All Members shall disclose to the Campus Board any possible conflict
of interest at the earliest practical time. Furthermore, the Member shall absent
himself or herself from discussions of, and abstain from voting on, such matters
under consideration by the Campus Board. The minutes of such meeting shall reflect
that a disclosure was made and that the Member who has a conflict or possible
conflict abstained from voting. Any Member who is uncertain whether a conflict
of interest may exist in any matter may request that the Campus Board or committee
resolve the question in his or her absence by majority vote. Each Member shall
annually complete and sign a disclosure form.
In addition to the foregoing, members of the Campus Board shall be guided by
the provisions set forth in Florida law for the conduct of public officers.
ARTICLE VI
MISCELLANEOUS PROVISIONS
- Indemnification
The University of South Florida (University) shall indemnify,
defend, and hold harmless each Member of and from any and all claims, demands,
civil or criminal actions, rights, defenses, counterclaims, proceedings, administrative
actions, agreements, contracts, covenants, accounts, offsets, attorneys' fees,
costs, damages, liabilities, losses, expenses, suits, debts, judgments, awards,
duties or obligations, of any nature whatsoever, at law or in equity (collectively
referred to as "Claims"), that arise from or relate in any way to his or her
position on the Campus Board, or any act undertaken or omitted in connection
with his or her service as a Member. The Campus Board may procure and may maintain,
at the Campus' expense, adequate insurance coverage, including separate D&O
coverage, for the defense and payment of such Claims.
- Fiscal Year
The fiscal year of the Campus Board shall commence on July 1
of each year and end on June 30.
- Sunshine Laws
Public access to Campus Board records will be governed by the
provisions of the Public Records Law, Chapter 119, F.S. Campus Board meetings
shall be governed by the provisions of the Open Meetings Law, Chapter 286,
F.S.
|
