University Board of Trustees
Joint Meeting of the USF Lakeland Campus Board
And
Workgroup on Academic and Campus Environment
MINUTES
January 4, 2007, 1:00-3:00 p.m.
USF Lakeland Campus, LTB 1124

Workgroup Members Present:  Lee Arnold, Jr. Trustee and Chair; Michael Barber, Trustee and President of the Faculty Senate; Debbie Sembler, Trustee; Paul Spector, Professor, Department of Psychology; Judy Genshaft, USF President; Rhea Law, Chair, Board of Trustees;

Staff: Jennifer Capeheart-Meningall, Vice President, Student Affairs; Renu Khator, University Provost and Senior Vice President; Kathleen Moore, Associate Vice President for Academic Affairs and Educational Outreach and Principal Staff to the Workgroup; Elizabeth Kaplon, Executive Assistant to the Vice President, Student Affairs; Barbara Sparks-McGlinchy, Associate Director, Intercollegiate Athletics;

USF Lakeland Campus Board Members Present: Sherrill Tomasino, Trustee and Chair; Carole Philipson, Member; Kelly Underhill, Member; Paul Colee, Member

Guests: Kevin Banks, Assistant Vice President and Dean of Students, Student Affairs; Leellen Brigman, Associate Vice President for Enrollment Management and Planning; Barbara Donerly, Architect, Facilities Planning; James Dragna, Associate Vice President, Student Affairs; Delcie Durham, Associate Provost for Research and Dean of the Graduate School; Marshall Goodman, Vice President and CEO of USF Lakeland; Patricia Haynie, Associate Vice President; USF Health; Tom Kane, Director, University Housing; Hank Lavandera, Associate General Counsel, Office of General Counsel; Barton Lee, Associate Dean, College of Visual and Performing Arts; Ron Jones, Dean, College of Visual and Performing Arts; Greg Paveza, Program Director, USF Lakeland; John Pheling, Renold, Smith and Hills Construction; Judith Ponticell, Associate Vice President, Academic Affairs USF Lakeland; Steve Prevaux, General Counsel; Dwayne Smith, Vice Provost and Professor, Provost’s Office; Bob Spatig, Director, Admissions; Tracy Tyree, Associate Vice President, Student Affairs; Cindy Visot, Chief of Staff; Karen White, Regional Chancellor, USF St. Petersburg; Ralph Wilcox, Vice Provost, Provost’s Office

Call to Order:

Trustee Arnold called the meeting to order at 1:10 p.m. and welcomed everyone.  He congratulated Paul Spector who was awarded the Distinguished University Professor Award.  The ACE workgroup meeting is a joint meeting with the USF Lakeland Campus Board.  USF Lakeland Campus Board members introduced themselves. 

USF Lakeland Campus Master Plan 

 Dr. Goodman indicated that the campus has not “officially” moved into the new LTB building.  The process started in mid-December.   He thanked everyone for their support of getting this building.  It is a wonderful facility for Lakeland, otherwise known as “Boomtown,” according to the Tampa Tribune. 

Dr. Goodman introduced Dr. Greg Paveza who gave an update on the brief history and timeline of the USF Lakeland Campus Master Plan.  This process began in 2003, when initial funding was received from the state to begin the master planning process for a new campus at the eastern junction of I-4 and the Polk Parkway.  They started by working on the issues of student impact for the potential number of students that would be targeted for the campus.  By impact, reference to roadways, use of water, sewage and all those things that would affect the surrounding community was made.  The initial design and discussion then went forward from 2003 to April of 2005, when the Draft Master Plan was presented to the USF Lakeland Campus Board.   At the Regional Campus Board meeting, issues were raised specific to the proposed Master Plan.  August of 2005, the revised plan was again presented to the USF Lakeland Campus Board, the Campus Development Committee, and the ACE Workgroup.  The conceptual draft plan was approved in concept and forwarded to the Board of Trustees.  The Draft Master Plan was presented to all local and state agencies that have the authority to review the document and make comments.  The comment period closed on December 23, 2005.  Those comments were reviewed and in consultation with a consulting agency, response was made to issues raised by agencies.  The Final Master Plan was presented to the Campus Development Committee in August of 2006, today to a joint meeting of the USF Lakeland Campus Board and the ACE Workgroup.

Dr. Paveza showed a drawing of a built out campus in 20 to 30 years.  The request being presented at the meeting is for Phase 1, which is Building A, and the infrastructure that supports Building A.  The Master Plan by statutes has to cover a period of approximately 10 years.  After five years, the Master Plan has to be refined and updated.  The Florida Department of State has raised issues regarding archeological and historical resources on the property.  The Florida Department of Transportation raised issues in terms of transportation impact including the certified number of trips that would take place on and off the campus.  The Division of Wildlife had no issues or comments at this time.  The Fish and Wildlife Conservation raised issues regarding tortoises and burrowing owls, and other species of concern.  As construction begins, a survey is required to determine if any of these species are present.   If there are signs of burrowing owls, we would be required to wait until after mating season to begin any construction. 

Since this is the first time the City of Lakeland has dealt with a state university Master Plan there were a series of comments provided, though many of the issues are not elements that are required in a Master Plan.  One of the things The City of Lakeland has already begun is the potential on Parcel 2 of the property concerning a joint use project or a working arrangement in which The City of Lakeland might indeed build a recreational or series of recreational facilities.  The Department of Community Affairs raised issues again in terms of archeological and historical surveys, soil, housing elements, storm water and transportation elements. 

All of the issues that were raised by these agencies were addressed as appropriate and have been incorporated into the document of the final Master Plan.  What happens at this point is that the Master Plan goes through an approval process internally within the university, up to the point of the approval of the Board of Trustees.  We will hold a special meeting with the Board of Trustees in Lakeland to approve the Master Plan. The document then becomes available to the agencies listed, to file further objections, if needed to the Master Plan.

Trustee Arnold complimented Dr. Paveza and Dr. Goodman for the style and efforts that have gone into this process.  He requested that this item not be part of the consent agenda for the Board of Trustees meeting.

Trustee Tomasino asked for a motion to approve the Master Plan by the USF Lakeland Campus Board.  A motion was made to approve and seconded.  The motion to approve the Draft Master Plan for the new USF Lakeland Campus was unanimous.  Trustee Arnold asked for a motion to approve the Master Plan by the Board of Trustees Academic and Campus Environment Workgroup.  A motion was made to approve and seconded.  The motion was unanimously approved. 

APPROVED:

Minutes recorded and transcribed by Lorie Miros